Staff Assistant (Pass and Permit) (m/w/d)

Introduction

Shape security. Work internationally.
The NATO Headquarters Allied Joint Support and Enabling Command (JSEC) in Ulm is part of one of the world's most important security alliances. In a highly international environment, our employees make an important contribution to the collective security, stability, and cooperation of the alliance partners. Civilian experts make an indispensable contribution at the international level.
To strengthen our team, we are looking for a
Staff Assistant (Pass and Permit) (m/w/d)

What tasks will you be responsible for in particular?

• Support and closely cooperate with HQ Security Section Staff Assistants regarding In & Out Processing, coordination and control of internal staff.
• Assist the production and provision of security passes requested by the HQ Security Section.
• Manage access cards defined and ordered by HQ Security Section.
• Assist with the maintenance of the access control database.
• Ensure close coordination and cooperation with HQ Security Section and JSEC guards.
• Assist with the recording and maintenance of internal staff data.
• Execute Security Plans, Guidelines and Directives as tasked from the HQ Security Section.
• Assist and support JSEC HQ events in line with the JSEC visitor process.
• Assist operational readiness (material, IT) during peacetime, exercises and operations.
• Assist with monitoring and managing of HQ Security Mail Inbox.
• Support HQ Security training and exercises.
• Participate in security-related training to maintain proficiency.

What should you bring with you?

• Secondary or equivalent education and completed vocational training in a security field.
• Experience working and knowledge of security tasks acquired through at least 2 years recent job-related experience. Military experience is preferred.
• MS Office skills.
• Knowledge of secretarial and administrative support.
• Excellent written and oral communication skills in English and German.
• You can provide evidence of a current SÜ2 security clearance, or you must be willing to participate in an extended security clearance process in accordance with the Security Clearance Act. Successful completion of the security clearance is mandatory to take up duty for the advertised position.
• Citizenship from one of the 32 NATO member countries.

What do we offer?

• A job in an international and dynamic environment with a strong purpose.
• Collaboration with experts from numerous countries.
• Remuneration in accordance with the TV NATO collective agreement in conjunction with TV AL II classification C 5a. Monthly base salary, before tax: 3.290,76€ (as of February 2026).
• Christmas and vacation bonuses
• 38.5-hour working week
• Employee canteen on site
• Company pension scheme
• Employee events

Interested?

If you are interested in working in a multinational environment with strategic relevance, we look forward to receiving your application.
Please submit your complete application documents (cover letter, resume, relevant references) and mention your citizenship* by 27.03.2026 to [email protected]
* Citizenship from one of the 32 NATO member countries is required to be authorised to work for NATO.
If you have any questions, please contact
Lis-Marie Ziegler at 0731 – 1690 4128
Stuttgarterstr. 199
89081 Ulm
IncomingZAV