Staff Assistant Conference Services (m/w/d)

Introduction

Shape security. Work internationally.
The NATO Headquarters Allied Joint Support and Enabling Command (JSEC) in Ulm is part of one of the world's most important security alliances. In a highly international environment, our employees make an important contribution to the collective security, stability, and cooperation of the alliance partners. Civilian experts make an indispensable contribution at the international level.
To strengthen our team, we are looking for a
Staff Assistant Conference Services (m/w/d)

What tasks will you be responsible for in particular?

• Coordinate building Manager measures in support of Staff Assistant Protocol (Conference Services) ZXPX 0030 for all JSEC buildings related to conferences, events, meetings and visits.
• Support preparation and execution of activities which require VTC, Briefing Rooms or other locations inside and outside the JSEC buildings.
• Coordination of maintenance and repair measures for all JSEC buildings related to conferences, events, meetings and visits, including outside activities.
• Support for all Building related topics such as accompaniment of external craftsmen etc.
• Providing support and duties related to conference services as directed by Branch Head Protocol.
• Coordinate Conference Room bookings.
• Support and Coordination of layout changes inside and outside the JSEC relevant buildings.
• Support and coordinate the storage of furniture and equipment in the relevant buildings.
• Operate all IT and VTC Systems within JSEC buildings (training will be provided by JSEC) related to conferences, events, meetings and visits.
• General office work.

What should you bring with you?

• Secondary education and completed vocational training in a building / facility management related area.
• Proven job-related knowledge acquired through at least 3-year job related experience.
• Driving license equivalent to European class B.
• Flexibility to work on order
• Organizational skills.
• Good appearance and a natural manner with guests.
• Familiarity with common IT Software such as MS Office.
• Quality awareness.
• Good written and oral communication skills in English and German.
• You can provide evidence of a current SÜ2 security clearance, or you must be willing to participate in an extended security clearance process in accordance with the Security Clearance Act. Successful completion of the security clearance is mandatory to take up duty for the advertised position.
• Citizenship from one of the 32 NATO member countries.

What do we offer?

• A job in an international and dynamic environment with a strong purpose.
• Collaboration with experts from numerous countries.
• Remuneration in accordance with the TV NATO collective agreement in conjunction with TV AL II classification C 5a. Monthly base salary, before tax: 3.290,76€ (as of February 2026).
• Christmas and vacation bonuses.
• 38.5-hour working week.
• Employee canteen on site.
• Company pension scheme.
• Employee events.

Interested?

If you are interested in working in a multinational environment with strategic relevance, we look forward to receiving your application.
Please submit your complete application documents (cover letter, resume, relevant references) and mention your citizenship* by 27.03.2026 to [email protected]
* Citizenship from one of the 32 NATO member countries is required to be authorised to work for NATO.
If you have any questions, please contact
Lis-Marie Ziegler at 0731 – 1690 4128
Stuttgarterstr. 199
89081 Ulm
IncomingZAV
Ergänzende Informationen:
Anforderungen an den Bewerber:
Erweiterte Kenntnisse: Büroorganisation, Büromanagement