Senior Project Delivery Manager (m/f/d)

About Sybilla Technologie

Sybilla Technologies designs, builds and operates robotic optical observatories for monitoring objects in space. The company specializes in the complete systems, software for automated data acquisition, analysis and scheduling of networks of sensors. We work in the domains of Space Situational Awareness, Space Surveillance and Tracking, Space Traffic Management, stellar and planetary research, education, and commercial on-demand observations. 

We are looking for a delivery-focused Senior Project Manager to take full ownership of complex projects in a highly technical environment.

This role is designed for someone who values structure, accountability, and clear results. You will lead implementation and operational projects for government, institutional and commercial clients, ensuring disciplined execution, transparent reporting, and reliable delivery.

You will work closely with engineering and operations teams, managing scope, timelines, budget, and risk while maintaining strong stakeholder alignment. The position requires a hands-on approach, confidence in structured project environments, and the ability to navigate both technical complexity and formal grant frameworks.

If you take pride in delivering commitments, maintaining high quality standards and bringing clarity to complex projects, this role offers the responsibility and impact you are looking for.

Your responsibilities

• Drive the implementation of the company strategy across internal and external projects.
• Lead complex implementation and operational projects for government, public-sector, defence, institutional and commercial clients, covering software, hardware and data-delivery solutions.
• Define and align project scope with stakeholders, and take full ownership of scope, schedule, budget, risks and quality across the entire lifecycle.
• Coordinate cross-functional internal teams and external partners (including subcontractors), ensuring effective collaboration and on-time, high-quality delivery.
• Build strong, constructive relationships with customer stakeholders, supporting decision-making, clarifying requirements and ensuring smooth execution, including occasional on-site visits to clients in Germany and across Europe when required.
• Plan and secure required resources, set priorities and develop realistic, milestone-driven schedules to meet agreed deadlines.
• Proactively identify and resolve project challenges, effectively managing changes in scope, schedule, resources and budget.
• Ensure complete and up-to-date project documentation, successful project closure, formal deliverable handover and post-project reviews (lessons learned).
• Promote project management best practices, contribute to continuous PMO improvement and support proposal development through work package structuring, timeline planning and execution strategy design.

What We’re Looking For:

• Proven experience delivering implementation and/or operational projects.
• Minimum 3 years of experience as a Project Manager, preferably in IT, engineering or STEM environments.
• Experience working with grant-funded and/or commercial contract-based projects.
• Strong planning, reporting, and project documentation skills.
• Practical knowledge of Agile or other project management methodologies.
• Experience managing long-term relationships with strategic partners.
• Fluent English, German language at minimum C1 level (spoken and written).
• MSc or PhD degree.

Nice To Have:

• Experience working with multi-sector clients (government, public-sector, defense, institutional, business).
• Experience contributing to proposal preparation.
• Experience working in a fast-paced environment.
• Familiarity with hardware–software systems operating in global and/or remote environments.
• Familiarity with astronomy and/or optical observations of the night sky.

What we offer:

• Both B2B and employment contract arrangements are available, with employment contract availability varying by region.
• Remote-first work model, with headquarters in Poland (Bydgoszcz).
• Monthly compensation of EUR 6,000–7,000 gross (employment contract) or EUR 48-53 net/hour (B2B). Please note that final compensation may vary depending on the candidate’s region and qualifications.
• Full-time engagement with flexible working hours.
• Opportunity to work in a fast-growing company operating in the space sector.
• Exposure to international projects and European institutions (ESA, EU SST, European Commission).
• Access to company facilities for personal projects and hobbyist observations as part of “Telescope Thursdays” (remote usage).

Weitere Informationen

We appreciate the time and effort of all the applicants. Please note that only shortlisted candidates will be contacted for the next steps in the recruitment process. 

Due to your participation in the recruitment process, we will process your personal data. The administrator of your personal data is Sybilla Technologies spółka z ograniczoną odpowiedzialnością, based in Bydgoszcz, Poland. The basis for processing personal data indicated in the content of the Labor Code is the necessity of processing it in order to conclude a contract between the parties (Article 6(1)(b) of the GDPR). The basis for processing other data provided in recruitment documents is consent (Article 6(1)(a) of the GDPR). By providing us with personal data not indicated in the content of the Labor Code in your CV or other recruitment documents, you consent to its processing. You can contact the data administrator by sending an email to: [email protected] or by traditional mail, sending a letter to: ul. Toruńska 59, 85-023 Bydgoszcz. If you wish to participate in future recruitment processes as well, please include the following clause in your CV: "I consent to the processing of my personal data by Sybilla Technologies sp. z o.o. for the purposes of future recruitment processes."