Introduction

Bringing together traditional and alternative investments, we provide clients around the world with a dedicated partnership and focus on long-term performance. As the firm’s primary investment area, we provide investment and advisory services for some of the world’s leading pension plans, sovereign wealth funds, insurance companies, endowments, foundations, financial advisors and individuals, for which we oversee more than $2 trillion in assets under supervision. Working in a culture that values integrity and transparency, you will be part of a diverse team that is passionate about our craft, our clients, and building sustainable success. We are:

• Investors, spanning traditional and alternative markets offering products and services.
• Advisors, understanding our clients’ priorities and poised to help provide investment advice and strategies that make sense for their portfolios.
• Thought Leaders, providing timely insights across macro and secular themes to help inform our clients’ investment decisions.
• Innovators, using our suite of digital solutions to help our clients address complex challenges and meet their financial goals.

This is a fixed term contract for an administrative assistant in Frankfurt to provide coverage to the Real Estate Investing team in Asset Management Private. This role requires a highly collaborative, proactive and organised individual, who can multi-task effectively.

Your tasks

The Role

Responsibilities

• Proactive diary management of complex calendars across multiple time zones
• Arrange internal meetings and all logistics – booking of conference rooms, guest registration, ensuring materials are organized
• Arrange travel; organize and provide detailed travel schedules and process related expenses in a timely manner
• Adhering to Compliance regulations and gaining the relevant approvals
• General team admin including phone answering and relaying messages, photocopying/scanning/printing, participation in ad-hoc projects, and planning team events
• Regularly facilitate knowledge sharing within the team and ensure relevant information is disseminated accordingly
• Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
• Flexibility to support assistant colleagues and cover when necessary

Required Skills

• Prior experience as an assistant – preferably 3 years and ideally from a banking, financial services background
• Team player with a positive “can do” attitude
• Excellent interpersonal and communication skills - ability to display a consistent, professional degree of communication
• Strong attention to detail
• Proactivity with excellent organisational and problem solving skills - ability to take initiative, follow up where necessary without prompting and seek clarification when needed
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment
• Demonstrates high degree of integrity and recognises the need for confidentiality
• Comfortable working with people at all levels across the organisation
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook