Your role

As our Office Manager, your role goes beyond creating a pleasant atmosphere – you're responsible for building and maintaining the foundation of a well-structured, safe, and smoothly functioning office workspace and infrastructure. With a solution-oriented and hands-on mindset, you take ownership of the spaces, routines, and resources that keep our daily office life running.

• Infuse positive energy into the work environment, putting smiles on the faces of employees, applicants, suppliers, and visitors
• You will take full ownership of our office infrastructure for more than 250 people – this includes planning and organizing the office layout, coordinating furniture needs, and ensuring a functional, well-designed workspace
• You'll also manage security and access control, making sure everyone can work safely and efficiently
• Regular facility checks and ensuring safety compliance are also part of your weekly routine
• Coordinate and manage relationships with vendors and service providers to ensure a seamless day-to-day office operation
• Collaborate closely with our Office Management team of three to continuously improve our office workflows, support internal teams, and foster a culture of sustainability and operational excellence

Your profile

• Ideally, you have professional experience in Administration, Office Management, Reception & Front Desk, Business Operations, or Operations Management
• You should have experience working in large office spaces and managing their operations – know-how in office expansions or multi-site operations is a big plus!
• Ideally, you also bring knowledge in office safety & security management, office space and furniture planning, and facility maintenance, and understand their importance for operational efficiency and the overall employee experience
• You embody an open, helpful nature, combined with an independent working style and a strong desire to take ownership of your projects
• You have very good communication skills in both English and German, and you're available for 32 hours per week starting from November

What we offer

• An appealing discount on all of our products – from essential oils to vitamins & nutrients
• We offer 28 days of paid time off per year plus up to 5 days off between Christmas and New Year
• The Urban Sports Club membership, Swapfiets bike rental and a subsidy for the BVG ticket
• A healthy balance is important to us: we offer a hybrid work model and 'workation'
• We offer German and English language courses – financed entirely by us!
• Receive various discounts of up to more than 50 percent on attractive brands such as Flaconi, Bosch, Apple or Expedia
• You will be given real ownership and plenty of room for new initiatives, as well as the opportunity to contribute your expertise and implement your great ideas
• Inviting office spaces with access to plenty of organic teas and superfoods from around the world
• We like to celebrate each other! Regular tea & office parties, Christmas and summer feasts and various influencer events such as Women's Day

Contact

Sabrina Thome