Canada’s official representation in Germany includes the Embassy of Canada in Berlin, as well as Consulates in Düsseldorf and Munich. Members of the team work in a fast-paced multidisciplinary and international environment. The role of the three offices and their more than 100 Canada based and locally-engaged staff is to develop the relationship between Canada and Germany across a number of areas.

The Embassy of Canada in Berlin is seeking a:

Common Services Assistant (Finance) (m/f/d)

Your responsibilities

This position provides comprehensive administrative support to ensure efficient program and service delivery.

Core responsibilities include but are not limited to:

• Providing daily financial and administrative support to all Embassy programs
• Managing VAT reconciliation
• Liaising with local banks and insurance companies
• Monitoring the Embassy's local bank accounts
• Performing cash management functions
• Serving as a back-up for preparing payroll and other financial and administration procedures.
• Providing advice and support to employees on financial and HR procedures
• Participating in financial, administrative and HR projects
• Performing other duties as required

Your qualifications

• A vocational training with a specialization in finance/accounting or office administration

OR

• An equivalent combination of education and experience*

The ideal candidate must have a minimum of 2 years of professional experience in finance or office administration (e.g. submitting or processing invoices, accounting, accounts payable or receivable, handling VAT reconciliation, payroll, social insurance) and speak an advanced proficiency level (reading, writing, comprehension, and speaking) in English as well as an advanced proficiency level (reading, writing, comprehension, and speaking) in German.

\* For candidates who do not possess a vocational training in a field related to finance, equivalent is defined as completion of secondary school diploma and two (2) additional years of professional experience in finance or office administration above the minimum outlined below.

We offer

The position is full time (37.5 hours per week) and indeterminate. The starting salary is 50,022 EUR gross per annum. As per current terms and conditions, additional benefits include a yearly bonus of 13th month’s salary, a 14th half month’s salary bonus, 30 days of annual leave for a 5 days working week and a performance based annual salary increase.

Contact

The detailed assessment criteria are available through the links below. Please submit your application by using one of the application links below by January 11, 2026.

Please note that we only accept applications made via one of the links.

English: Common Services Assistant - Finance (m/w/d) (anticipatory)

French: Adjoint.e de services communs - finance (h/f/d/) (anticipatoire)

The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at the Embassy or Consulates of Canada to Germany which might arise following the completion of this selection process.

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies. We ask interested applicants to not include personal data such as age, date of birth, gender, marital status, family status, religion or a picture in their application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster.