Introduction

The Embassy of the Arab Republic of Egypt in Berlin is seeking a highly organized, proactive, and friendly Administrative Assistant — someone who can keep the office running smoothly, support our diplomatic mission, and occasionally appreciate a good reference to pyramids, or the fact that “we’ve been doing administration for more than 6,000 years.”

Your tasks

Tasks

As an employee in the Back Office, you will serve as a key member of our team, ensuring effective coordination, communication, and administrative organization. You’ll support daily embassy operations, assist diplomats and colleagues, and help create a welcoming environment that reflects Egypt’s hospitality and professionalism.

Key Responsibilities (this includes but not limited to):

• Provide administrative and clerical support to the embassy & its departments
• Manage schedules, appointments, and official meetings, ensuring everything runs on time.
• Draft, proofread, and prepare correspondence, reports, press reviews, verbale notes, and documentation in German, English, and/or Arabic. Multilingual precision is essential.
• Handle incoming calls, consulate visitors, and inquiries with professionalism and warmth, offering the level of hospitality Egypt is famous for — even when the caller has had a long day.
• Assist in coordinating events, cultural programs, and official functions.
• Maintain and organize files, databases, and office supplies, keeping our internal world in order.
• Support consular services and general embassy operations as needed, jumping in wherever help is required. (Think of it as being part of a well-orchestrated team.)
• Contribute to a positive working environment, acting as a reliable, supportive colleague and strengthening the team spirit that keeps the embassy running smoothly.
• Handle VAT procedures — the less glamorous but very important part of embassy life.
• Assist with preparations and logistics for official visits.
• Embrace a role where everything is interconnected, giving you exposure to a wide range of tasks and experiences across diplomacy, culture, administration, and consular work. No two days are identical — which keeps things interesting.

Requirements

• A permanent residency permit or the German nationality
• A University Degree in a relevant field
• Proven experience in administrative, office management, or similar roles
• Excellent communication skills in English and German (Arabic is a significant advantage)
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize in a dynamic environment
• Proficiency in Microsoft Office and general office software
• Professional demeanor, discretion, and a collaborative spirit
• IT is a huge plus

We offer

Benefits

What we offer is a chance to contribute to Egyptian–German relations, opportunities to grow professionally in a diplomatic environment and a team that combines seriousness in work with a touch of Egyptian humor and hospitality