About Us

At Micromach, we specialize in developing and delivering cutting-edge ultrafast laser micromachining solutions for high-precision applications in aerospace, medical, and semiconductor industries.

We are seeking a highly organized and responsible Part-Time Office Manager to support our daily operations.

Key Responsibilities

The ideal candidate will serve as the key administrative contact in our Willich office (small team) and act as a communication bridge between our site, local authorities, service partners and other stakeholders.1. Administrative & General Office Management

· Support daily operations in administrative tasks.

· Communicate with service providers (equipment suppliers, tax advisors, logistics partners, insurance companies, building managers, etc.).

· Communicate with local authorities (Finanzamt, Arbeitsagentur, Ausländerbehörde, Zoll, etc.).

· Manage reception duties: phone calls, emails, letters, visitors.

· Arrange meetings, appointments, business visits, and related logistics.

· Organize internal meetings: scheduling, preparation, documentation, and minutes.

· Manage office supplies, reimbursement submissions, asset tracking, and other daily administrative tasks.

1. Contract & Procurement Support

· Track the execution of signed contracts: supplier progress, invoice verification, payment applications, pre-acceptance arrangements, shipment follow-up, etc.

· Support procurement activities: collecting, organizing, and archiving technical agreements, commercial contracts, and supplier documentation for headquarters.

1. Financial & HR Support

· Assist with financial tasks: preparing invoices, checking accounts, payment applications, and bank-related information.

· Support HR activities including onboarding, basic training coordination, and maintaining personnel-related documentation.

1. Documentation & Coordination

· Translate, compile, sign, archive, and maintain confidentiality of company documents.

· Maintain internal documentation systems and proper filing.

Qualifications

· Strong organizational and communication skills.

· Ability to work independently with a high sense of responsibility.

· Fluency in English and German.

· Experience in administration, finance support, procurement, or HR is preferred.

· High level of reliability, confidentiality, and attention to detail.

What We Offer

· Flexible working arrangements, including hybrid and work-from-home options.

· Competitive compensation aligned with experience and market standards.

· Paid annual leave: pro-rated according to part-time hours in compliance with German labor law.

· Supportive multicultural working environment and clear communication processes.

· Opportunity to grow responsibilities as the German entity expands.

How to Apply

Please send your CV and a short introduction to: [email protected]